Legal Assistant/Secretary

Job Overview

We are seeking a highly organized Legal Assistant/Secretary to join our boutique legal practice. This role offers an exciting opportunity to support attorneys and legal professionals by managing administrative tasks, coordinating schedules, and ensuring timely responses to clients. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills for use with the court, clients, and other professionals. This paid position is perfect for someone eager to develop their administrative experience in a family centered environment.

Responsibilities

• Manage and maintain attorneys’ calendars, appointments, and client and court deadlines with precision and timeliness
• Use of Microsoft Office Suite and specialized productivity software, e.g. CLIO
• Handle incoming calls with professionalism and courtesy, directing inquiries appropriately
• Assist with data entry tasks and and managing client information in compliance with the Arizona Rules of Professional Conduct
• Provide front desk support by greeting visitors, answering questions, and coordinating meetings efficiently, whether in person or virtual
• Support office management functions such as ordering supplies, organizing files, reviewing on-line court calendar, and maintaining office equipment
• Other duties as necessary, including delivery of documents to counsel and the court, coffee and bagel runs, and maintaining a sense of humor in fast-paced setting

Qualifications

• Proven clerical experience or office management background within a legal or professional setting
• Strong computer literacy with proficiency in Microsoft Office (OneDrive, Word, Outlook)
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy legal practice
• Exceptional phone etiquette and response skills
• Experience with calendar management, document preparation, and time management tools is preferred
• Personal assistant or administrative experience that demonstrates reliability and discretion is highly desirable
• Notary qualification/license is highly desirable
• Bilingual abilities are highly desirable but not necessary.

We are a small boutique firm with a heavy court appearance calendar. Full-time/in-person to start with option for remote work as proficiency with procedures increases. Flexibility is a must. Professional development options available. Interest and enthusiasm are as important as experience.

Pay: $20.00 - $35.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits:

• Flexible schedule

Work Location: In person