Administrative Assistant

Job Posting Closes at 11:59PM on: 10/18/26

Division Operations Division

Management Level Individual Contributor

Scheduled Weekly Hours 40

Benefit Eligibility This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description Jefferson County is seeking an Administrative Assistant to support the Gateway to the Rockies Opioid Council. This position provides administrative and coordination support to the Opioid Council Program Manager, helping the Council and its partners stay organized, connected, and focused on their work in the community.

The ideal candidate is organized, dependable, and proactive, with the ability to manage multiple priorities and build positive relationships with staff and community partners. This position is well suited for someone who enjoys coordinating meetings, preparing accurate and accessible materials, maintaining records, and keeping information and processes organized. Strong communication, attention to detail, customer service, and technology skills are important for success in this role.

About GROC: We are the Gateway to the Rockies Opioid Council (GROC), uniting Clear Creek, Gilpin, and Jefferson counties to invest opioid settlement dollars in treatment, recovery, harm reduction, and prevention. Our mission is to transform lives, strengthen communities, and fight the opioid crisis head-on. Read more about our work here: https://www.gatewaytotherockiesopioidcouncil.org/

Schedule This is a full-time position working 40 hours per week . The position offers flexibility in establishing a regular weekly schedule in coordination with the supervisor and operational needs. The preferred schedule will include consistent weekday hours that overlap with the supervisor’s typical Monday–Friday schedule of 9:30 a.m.–5:30 p.m. Once established, the employee will have autonomy in managing their schedule within agreed-upon parameters.

Occasional schedule adjustments may be required to support Gateway to the Rockies Opioid Council meetings, community events, or other business needs that occur during evening or weekend hours. Travel within the Region 10 (Clear Creek, Gilpin and Jefferson counties) may be required.

Compensation Hiring Range: $24.00 - $29.00 Hourly

Compensation will be determined based on education, experience and skills.

Benefits Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires ; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.

Essential Duties

• Create and maintain documents, forms, and reports and prepare and distribute professional correspondence, spreadsheets, letters, and other materials, ensuring information is complete and accurate.
• Maintain organized electronic and physical records and files, including assembling, labeling, filing, retrieving, and distributing documents and monitoring the flow of information and paperwork.
• Facilitate communication and coordination among staff, departments, divisions, and community partners, serving as a point of contact and maintaining effective working relationships.
• Coordinate and support meetings by scheduling participants, reserving meeting space, coordinating technology and equipment, preparing agendas and presentation materials, recording meeting minutes, documenting action items, and distributing follow-up materials.
• Assist with the planning and coordination of meetings, special events, and other activities, including scheduling, logistics, materials, technology, and participant communication.
• Provide administrative support for invoice review and internal audit processes by organizing documentation, reviewing invoices and supporting records for completeness and accuracy, identifying discrepancies or missing information, and coordinating follow-up as needed.
• Support contract tracking and record maintenance by maintaining organized contract files, monitoring key dates and documentation requirements, updating tracking tools, and ensuring reco…