[URGENT] Human Resource Assistant | Fully Remote | Contractual

HUMAN RESOURCES & ADMINISTRATIVE ASSISTANT

• Compensation: ₱18,000 – ₱23,000 per month (depending on experience & skills)
• Work Setup: 100% Remote / Work from Home
• Schedule: Monday to Friday, 7:00 AM – 4:00 PM (Philippine Time)
• Employment Type: 6-Month Contract (Renewable based on performance & business needs)

ABOUT NEGENTROPY LIMITED

Negentropy Limited is a fast-paced, Hong Kong–based social marketing agency operating in the competitive e-commerce landscape. We are a performance-driven team that values execution speed, high accountability, clear communication, and measurable results.
If you are looking for a passive, “chill” job, this won’t be the right fit. But if you thrive in an environment where you can take real ownership, grow your skill set, and see the direct impact of your work, you will love it here!

THE ROLE

We are looking for a detail-oriented, highly organized, and reliable HR & Administrative Assistant to join our team. In this role, you will be the backbone of our daily HR operations—managing employee records, coordinating candidate recruitment, tracking HR data, and ensuring our administrative processes run seamlessly.
The ideal candidate strikes the perfect balance between people-focused support and structured, high-accuracy administrative execution.

WHAT YOU’LL BE DOING

1. HR Administration & Records

• Maintain and organize digital employee files, attendance, leave records, and HR databases in Google Drive and Google Sheets.
• Draft HR documents, notices, reports, and administrative communications.
• Ensure strict confidentiality and compliance with company policies.

1. Recruitment & Onboarding

• Post job vacancies across recruitment platforms and social media channels.
• Review candidate applications and conduct initial screenings against required qualifications.
• Schedule interviews and coordinate with hiring managers and applicants.
• Assist with pre-employment documentation, onboarding logistics, and new hire welcomes.

1. Internal Coordination & Support

• Serve as a professional first point of contact for routine employee inquiries.
• Share company updates, HR announcements, and policy reminders.
• Escalate complex or sensitive concerns to senior leadership when necessary.

1. Tracking & Process Management

• Keep Google Sheets trackers consistently updated with zero-error accuracy.
• Track recruitment progress, employee documentation, and key HR metrics.
• Help refine existing SOPs to improve administrative workflows.

This role is perfect for you if you:

• Love structure & organization: You enjoy working with spreadsheets (Google Sheets), data tracking, and well-organized digital file systems.
• Take ownership: You follow through on tasks independently without needing constant follow-ups or micromanagement.
• Are sharp with details: You naturally double-check your work to ensure documentation is complete and accurate.
• Communicate clearly: You have excellent written and spoken English and present yourself professionally.
• Value confidentiality: You treat sensitive employee information with extreme care and integrity.

This role is NOT for you if you:

• Prefer purely creative roles without repetitive administrative or spreadsheet tasks.
• Struggle with strict deadlines, process follow-through, or double-checking details.
• Plan to balance multiple full-time jobs or commitments during working hours.

REQUIREMENTS & QUALIFICATIONS

Background & Skills

• Bachelor’s degree in HR, Psychology, Business Administration, Management, or a related field.
• Experience in HR, Recruitment, or Administrative Support (Fresh graduates with strong internship/academic experience are welcome to apply!).
• Fluent written and verbal English skills.
• Proficiency in Google Workspace (especially Google Sheets, Docs, and Drive).

Technical Requirements

• Internet: Stable connection with a minimum speed of 50–100 Mbps.
• Computer Setup:
• Windows: Intel i5 or equivalent processor, 8GB RAM, 256GB storage minimum.
• Mac: Apple M1 chip or Intel i5, 8GB unified memory, 256GB SSD minimum.

PERKS & BENEFITS

• 100% Work from Home – Save time and money on daily commuting.
• Professional Growth – Opportunities for promotion and career advancement.
• Paid Training – Learn our systems and expand your skill set with guided onboarding.
• Dynamic Team Culture – Collaborate with high-performing, result-driven international teams.

HOW TO APPLY
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