Part-Time Administrative & Bookkeeping Assistant

Two Firm Requirements — Please Read Before Applying

1. Fixed schedule. Monday–Friday, 9:00am–2:00pm U.S. Central Time. Live availability during these hours

is the core of this role. This is not a flexible or async position. Please apply only if you can commit to this

schedule reliably, long-term.

1. Texas residency and work authorization. You must reside in Texas and be authorized to work in the

United States. We do not provide visa sponsorship.

About Us

The Bottom Line Financial & Business Services PLLC is a founder-led, fully remote Texas CPA firm serving small businesses and individuals across Texas, Florida, and New York. We run a modern stack and operate lean. This is a long-term, year-round position — not seasonal coverage — with real room to grow in hours and responsibility as the firm scales.

What You’ll Do

Administrative

• Manage the firm inbox: triage, label, route, and follow up so nothing goes unanswered
• Own the calendar — schedule client meetings, consultations, and internal blocks
• Chase client documents and signatures through to completion, including DocuSign tracking
• Prepare and send engagement letters, quotes, and client correspondence
• Maintain client records, contact lists, and onboarding checklists
• Track compliance deadlines and keep the firm ahead of them

Bookkeeping support

• Categorize transactions and clear bank feeds in QuickBooks Online
• Assist with monthly bank and credit card reconciliations
• Maintain accounts receivable and accounts payable tracking
• Prepare and send client invoices; support collections follow-up
• Flag discrepancies and uncategorized items for CPA review

What We’re Looking For

• Hands-on QuickBooks Online experience is required. You should be comfortable categorizing transactions, working bank feeds, and running reconciliations without hand-holding.
• Two or more years of administrative, bookkeeping, or professional services support experience
• Working knowledge of basic accounting concepts — debits and credits, the difference between an expense and an asset, what a reconciliation is actually proving
• Excellent written communication — you’ll be corresponding directly with clients
• Genuinely organized. You track open items to closure without being reminded
• Comfortable handling confidential financial information with discretion
• Proven ability to work independently in a remote environment
• Prior CPA firm, tax, or accounting firm experience strongly preferred

Tools We Use

QuickBooks Online, Google Workspace, Slack, DocuSign, and tax preparation software.

Compensation and Schedule

• $24–30 per hour, depending on experience. Candidates with QuickBooks Online proficiency and prior CPA firm or accounting firm experience will be at the upper end of the range.
• 25 hours per week, Monday–Friday, 9:00am–2:00pm Central
• W-2 part-time employee position
• Fully remote, must reside in Texas
• Background check required

Pay: $24.00 - $30.00 per hour

Expected hours: 25.0 per week

Benefits:

• Flexible schedule

Work Location: Remote