Executive Assistant to Chief Executive Officer

Company Description McKenna Cars is one of the largest and most successful family-owned automotive groups in the United States, proudly serving drivers across Southern California since the early 1950s. The company offers a dynamic, culturally diverse, and highly ethical work environment grounded in professionalism and a welcoming, family-oriented culture. Team members benefit from strong development opportunities, competitive benefits, and clear pathways for growth into leadership roles. McKenna Cars continues to expand across Sales, Finance, Technical, Customer Service, and Corporate Administration, and seeks team-oriented individuals who value integrity, customer service, and collaboration.

Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Norwalk, CA (LA County). This position provides high-level administrative and operational support to the CEO, including managing the executive calendar, coordinating meetings, preparing agendas, taking minutes, and handling confidential correspondence. The role includes organizing travel and accommodations, preparing and reconciling expense reports, and ensuring proactive follow-up on action items and deadlines. The Executive Assistant will interface with internal and external stakeholders, help prepare presentations and reports, and support strategic initiatives as needed. This role requires excellent judgment, strong organizational skills, and the ability to prioritize and execute in a fast-paced environment while maintaining professionalism and discretion.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including managing priorities for a senior leader and handling sensitive information with discretion.
• Proficiency in scheduling, with experience coordinating complex calendars, meetings, and events across multiple time zones.
• Experience with Administrative Assistance tasks, such as document preparation, correspondence, filing, and office coordination.
• Ability to prepare, process, and reconcile Expense Reports accurately and in a timely manner and proficiency in Quickbooks and Excel.
• Excellent written and verbal communication skills, with the ability to draft professional emails, reports, and presentations.
• Advanced proficiency in productivity tools (e.g., Microsoft Office) and comfort learning new software systems.
• Strong organizational and time-management abilities, with meticulous attention to detail and follow-through.
• Demonstrated ability to work independently and collaboratively, maintaining composure and professionalism under pressure.
• Previous experience supporting C-suite or senior executives, preferably in an automotive, retail, or related industry, is beneficial.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.