Litigation Assistant

A national litigation law firm is seeking an experienced California Calendaring Clerk to provide dedicated calendaring and docketing support on a fully remote, open-ended contract basis. This position is focused specifically on litigation calendaring and requires someone who can independently manage deadline-sensitive calendars with a strong understanding of California state, federal, and local court rules and procedures.

The ideal candidate will have hands-on experience with Milana or CompuLaw, with Milana strongly preferred, and the substantive calendaring knowledge necessary to accurately manage rules-based deadlines, identify potential conflicts, and ensure critical dates are properly tracked and communicated.

Responsibilities

• Maintain accurate and detailed litigation calendars for depositions, hearings, attorney schedules, court appearances, and other critical dates.
• Track court filings, litigation deadlines, and triggering events and ensure associated dates are accurately calendared.
• Utilize Milana or CompuLaw to manage rules-based calendaring and docketing.
• Apply knowledge of California state, federal, and local court rules and procedures when managing and validating deadlines.
• Review calendared dates for accuracy, identify potential conflicts or exceptions, and communicate changes or issues promptly.
• Schedule meetings, conference calls, and other appointments as needed.
• Follow up with attorneys, staff, and external parties to confirm appointments and deadlines.
• Organize and distribute information related to court calls.
• Coordinate with internal staff, law firms, interpreters, court reporters, and other parties regarding scheduling and calendaring matters.
• Create and distribute calendaring reports and handle related documentation as needed.

Qualifications

• 3+ years of dedicated California litigation calendaring and docketing experience required.
• Hands-on experience with Milana or CompuLaw required; Milana experience strongly preferred.
• Strong working knowledge of California state, federal, and local court rules and procedures.
• Demonstrated experience managing rules-based litigation deadlines and maintaining accurate, deadline-sensitive calendars.
• Strong attention to detail and ability to identify calendaring conflicts, discrepancies, or potential errors.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, and Adobe Acrobat.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines and priorities in a fast-paced litigation environment.
• LexisNexis experience is a plus.