Executive Assistant to Co-Founders at Mission-driven Research Organization

Mission-driven scientific research organization is looking for an Executive Assistant to support the two Co-Founders. This is a rare opportunity to be part of a 20-person team doing something genuinely meaningful at the intersection of science, policy, and institutional change. In this role, you’ll own complex, high-volume calendar management and serve as the operational backbone for a Co-Founder/President with an intensive travel schedule, planning every trip holistically, ensuring all the right stakeholders are on every invite, and anticipating needs. There will also be light scheduling and meeting support for the CEO. Someone who is extraordinarily detail-oriented, calm under pressure, proactive about process, and a genuine career EA who loves what they do. VC or high-growth startup background strongly preferred. This is a hybrid role, 2-3 days/week in the office, based in New York City. 130-150K+ DOE + excellent benefits, bonus, 401k with match, free daily lunch, wellness stipend, generous PTO, and other great perks!

Responsibilities:

• Manage complex, high-volume calendars for two executives, with primary focus on the Co-Founder/President, whose schedule requires tight buffer time planning, proactive stakeholder coordination, and meticulous attention to every invite and commitment.
• Plan and execute extensive travel logistics for the Co-Founder/President from start to finish, thinking holistically about every detail and anticipating needs.
• Serve as a point of contact for internal and external stakeholders, helping manage communication flow and protect executive time.
• Identify opportunities to improve workflows, streamline processes, and create systems.
• Provide lighter scheduling and meeting coordination support for the CEO.
• Handle ad hoc operational support as needed, including ordering team lunch on office days and providing occasional light assistance during onsite interviews.

Qualifications:

• Previous experience as an Executive Assistant supporting senior executives in a VC, high-growth startup, or similarly fast-paced environment.
• Meticulous attention to detail, with strong systems for checking work and preventing errors across calendars, travel, logistics, and communications.
• Strong written and verbal communication skills, with the ability to engage professionally with internal and external stakeholders.
• Proactive, organized, and able to anticipate needs, identify potential issues early, and take action before problems escalate.
• Comfortable working in a fast-paced, changing environment where priorities shift quickly, and flexibility is essential.
• Process-minded and open to feedback, with a continuous improvement approach to workflows, tools, and working relationships.
• Resourceful and solutions-oriented, with the ability to treat mistakes or gaps as opportunities to improve systems rather than setbacks.
• Able to manage multiple priorities at once while keeping information organized, documented, and easy for others to access.
• Tech-savvy and curious about new tools, including AI, automation, project management systems, and other efficiency-focused platforms.