Finance and Executive Assistant

Remote, US or LATAM. Available 8am to 5pm EST.
You will own the billing cycle and support the CEO directly. Invoicing clients and chasing what is outstanding, checking figures before anyone acts on them, keeping the reports the business runs on, and handling the research and admin the CEO needs.

What you will do
- Client invoicing and billing. Raise invoices, run the billing cycle, track what is outstanding and chase what is late, politely and persistently.
- Verify data before it is used. Check figures against the source. A lot of this role is catching the thing that is wrong before it reaches a client or a decision.
- Reporting. Build and maintain the spreadsheets and reports the business runs on, and keep them clean enough that someone else can pick them up.
- Research and briefs. Pull together what the CEO asks for, from sources you find yourself, and present it so the answer is on the first page.
- Admin for the CEO, including scheduling and inbox triage.

What we need
- Experience in billing, invoicing, bookkeeping or finance support, or as an assistant whose role included it
- Strong spreadsheet skills. Formulas, pivots, and a working file someone else can pick up
- Accuracy with numbers, and the habit of checking a figure against its source
- Accurate written English, including chasing an overdue invoice without souring the relationship
- Based in the US or Latin America, and available between 8am and 5pm EST
- Reliable internet and a quiet place to work

Nice to have
- Experience supporting a founder or a small leadership team
- Exposure to ecommerce, SaaS or agency billing
- Familiarity with Google Workspace, Xero, QuickBooks or similar

Pay: From $2,000.00 per month

Work Location: Remote