Executive Assistant (with experience in freight forwarding)

Job Description:
We are seeking a highly organized and dynamic Executive Assistant to provide comprehensive support to our client. The successful candidate will be the client’s right-hand person, managing their schedule, communications, and special projects. When not directly attending to the client’s needs, the assistant will extend support to the wider executive team, ensuring efficient operations across the board.

Key Responsibilities:

• Manage and coordinate the client’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the first point of contact for the client, handling correspondence and phone calls with discretion.
• Prepare and edit communications, presentations, and other documents for the client and executive team.
• Facilitate internal and external communications, ensuring timely and accurate dissemination of information.
• Organize and maintain files and records of key documents.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives.
• Attend meetings, take minutes, and follow up on action points.
• Manage projects and follow-up with team members where required.
• Assist with personal tasks for the client as required.
• Assist the wider team, organizing team meetings, events, and offsites as needed.
• Perform ad hoc administrative duties for the executive team.
• Handle confidential information with integrity, maintaining discretion at all times.

Qualifications:

• Bachelor’s degree or equivalent experience in business administration or a related field.
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong communication abilities with proficiency in written and spoken English.
• Advanced proficiency in Microsoft Office suite, with the ability to quickly adapt to new technologies.
• Preferably with freight forwarding/logistics experience.

The ideal candidate will support in email management and filing, manages the communication flow and making sure that the client is only managing what needs to be done and support on other functions; excel spreadsheets, audit management, and data configuration.

Others:

• Permanent WFH* (terms and conditions apply). One-month onsite training required.
• HMO and Life insurance coverage on the first day of work.
• Amenable to work in shifting schedule.
• Company to provide internet allowance and PC.
• 20% Night Differential and Other Allowance
• Loyalty award and Others.

Benefits:

• Health insurance
• Life insurance
• Paid training
• Work from home

Experience:

• Executive Assistant?: 1 year (Required)
• Executive Administration : 1 year (Required)

Work Location: Hybrid remote in Pasay