Executive Administrative Assistant

• Provide confidential administrative support to the Executive Director.
• Coordinates and prepares correspondence, reports, presentations, meeting agendas, and minutes.
• Maintain confidential records and executive files.
• Assist with the preparation of reports for regulatory agencies.
• Assist with monitoring agency compliance with regulatory, contractual, and Agency requirements.
• Monitor expiration dates for licenses, certifications, trainings, and required documentation.
• Assist with internal audits, surveys, and quality assurance reviews.
• Assist with the preparing of audit files and supporting documentation for regulatory reviews.
• Track corrective action plans and follow up with responsible departments to ensure timely completion.
• Maintain policies and procedures manuals and ensure current versions are distributed appropriately.
• Receive, log, and track incident reports in accordance with agency and regulatory requirements.
• Assist with the monitoring incident reporting timelines and notify management of pending deadlines.
• Assist with incident investigations by gathering documentation and maintaining records.
• Follow up with program managers regarding incident reviews, corrective actions, and required documentation.
• Provides assistance with monitoring the agency’s compliance with OPWDD & DOH incident management and abuse/neglect policy
• Reviews and assures that incident reports are submitted to OPWDD and the NYS Justice Center, in a timely manner.

Job Types: Part-time, Full-time

Pay: $25.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program

Experience:

• Caregiving: 1 year (Preferred)

License/Certification:

• Driver’s License (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person